Stop juggling systems. Start catching problems.
FleetAgent Pro brings fuel tracking, maintenance tracking, compliance records, and driver management together. See what's happening across your fleet and catch expensive issues early.
One place for all your fleet data
Switching between 5+ systems every day to see what's happening? Fuel card portal for transactions. Maintenance spreadsheet for service records. Driver logs in another tool. Compliance documents scattered across email.
Here's how we help: Import fuel cards, maintenance logs, and driver records into One Fleet. Everything lives in one place. No more logging into multiple systems to get a complete picture.
What you get: See your entire fleet status without context-switching. Check fuel costs, upcoming maintenance, and driver compliance from a single screen. Know exactly what's happening across your fleet in 30 seconds instead of 30 minutes.
Catch fuel costs before they spike
Fuel expenses unpredictable month-to-month? You see the bill, but you don't know which driver or which vehicle caused the spike. By the time you investigate, it's already cost you.
Here's how we help: Track fuel costs per vehicle and per driver automatically. See trends over time. Get alerted when spending jumps 20% above normal or when fuel efficiency drops significantly.
What you get: Catch expensive patterns in real-time. Driver fueling at premium stations when regular is policy? You'll know the same day. Vehicle getting 15 MPG when it should get 22 MPG? Alert arrives before it costs you hundreds more.
Real scenario: Fleet manager caught a driver making 4 personal fill-ups per week. Over a month, that's £600 in unauthorized spending. FleetAgent Pro flagged it on day 3.
Know which vehicles earn their keep
Vehicles sitting idle still cost insurance, registration, and maintenance. But which ones? Scattered records make it hard to tell which vehicles work and which waste money.
Here's how we help: Track vehicle activity, mileage, and utilization automatically. See which vehicles are active daily and which sit unused for weeks. Compare costs across your fleet to identify expensive outliers.
What you get: Right-size your fleet based on actual data. Identify vehicles that cost more than they earn. Spot underused vehicles before renewal time and make informed decisions about keeping or selling.
Real scenario: Manager discovered 2 vehicles sat idle 20+ days per month while costing £400 each in insurance and registration. Selling them saved £9,600 annually.
Catch problems when they're small
You find out about issues days or weeks after they start. Fuel costs spiked last month but you're seeing it now. Vehicle overdue for maintenance but no one tracked it. Driver's license expired and you didn't get a reminder.
Here's how we help: Real-time alerts when patterns change. Set thresholds for spending, efficiency, and compliance. When something exceeds your limits, you get notified immediately. Spending spikes, efficiency drops, compliance gaps, and maintenance due dates all trigger alerts.
What you get: Catch problems before they compound. Fuel fraud detected on day 1, not day 30. Maintenance scheduled before the breakdown, not after. Compliance gaps fixed with time to spare, not last-minute panic.
Real scenario: Alert flagged £800 in suspicious fuel transactions within 24 hours. Investigation revealed stolen fuel card. Card cancelled before monthly total hit £2,000.
See which drivers need attention
No visibility into individual driver behavior? You know fleet-wide costs but can't tell which drivers operate efficiently and which ones need coaching.
Here's how we help: Track fuel usage, vehicle assignments, and compliance per driver. See spending patterns, fuel efficiency, and activity. Compare drivers to identify top performers and outliers.
What you get: Know which drivers need attention and which are running well. Coach based on data, not guesswork. Ensure every driver has current licenses and certifications before they hit the road.
Real scenario: Manager noticed one driver consistently got 18 MPG while others averaged 24 MPG in identical vehicles. Coaching improved efficiency to 22 MPG, saving £150 per month in fuel costs.
See exactly where your fleet is
Fleet managers don't know if vehicles are on route, idling unnecessarily, or being used after hours. Checking with drivers wastes time and is often unreliable.
Here's how we help: Import telematics data to see live vehicle locations, full trip history with replay, and set geofence boundaries. Get alerts when vehicles leave designated areas or are driven out of hours.
What you get: Know where every vehicle is without calling drivers. Review exact routes after the fact. Set and forget geofence alerts for your depots, customer sites, or restricted zones.
Coach drivers with real data, not guesswork
How do you know which drivers need coaching? Without data, it's based on complaints or gut feel — which misses real problems and causes friction.
Here's how we help: Driver scoring combines fuel efficiency, speeding events, idle time, and compliance data into a single score per driver. See a league table, identify who needs attention, and track improvement over time.
What you get: Fair, objective coaching conversations backed by data. Track improvement after coaching. Spot drivers who consistently underperform before they cost you more.
Real scenario: Fleet manager used scoring data to coach 3 drivers on harsh braking. Within 6 weeks their scores improved 40%, cutting fuel costs by £200/month.
Stay compliant without the headaches
Fleet data contains personal information about drivers — locations, behaviour, personal details. Handling data subject requests or proving compliance takes hours to do manually.
Here's how we help: FleetAgent Pro includes a built-in Privacy Centre with GDPR compliance tools. Handle data subject access requests, process erasure requests, log any data incidents, and manage retention policies — all from within the platform.
What you get: Data subject rights handled in minutes instead of days. Full audit trail for ICO compliance. Cookie consent managed automatically. Built for UK GDPR from day one.
Why FleetAgent Pro beats spreadsheets
Spreadsheets can't alert you
By the time you check a spreadsheet, the money's already gone. FleetAgent Pro alerts you the moment patterns change.
Manual processes can't scale
Checking each transaction manually takes hours. Automated imports and pattern detection work while you sleep.
5+ systems create blind spots
When data lives in different places, you miss the connections. FleetAgent Pro shows you the complete picture.
Ready to get complete visibility of your fleet?
GPS tracking, driver scoring, fuel monitoring, reports, and GDPR compliance — all in one platform. Start your 14-day free trial today.